Procedures for Issuing Special Permanent Resident Certificates

Procedures for issuing Special Permanent Resident Certificates are accepted at the Citizen Affairs Division on the first floor of City Hall.

Application for Renewal of Special Permanent Resident Certificate

Update Period

From two months before the expiration date to the expiration date listed on the Special Permanent Resident Certificate.
However, when the expiration date is set to the 16th birthday, it is from 6 months before that birthday until the expiration date.

For the renewal period of the Special Permanent Resident Certificate (formerly Foreign Resident Registration Certificate), please refer to the section below titled "Regarding the Special Permanent Resident Certificate (formerly Foreign Resident Registration Certificate)".

Applicant

• Persons aged 16 and over - Self
• Persons under 16 years old and relatives living together who are 16 years old or older (father or mother, or other relatives living together)

There may be cases where applications can be made through other agents or intermediaries, so please contact the Citizen Affairs Division for details.

Items to Bring

• Special Permanent Resident Certificate or Deemed Special Permanent Resident Certificate (Former Alien Registration Certificate)
• Valid passport (for those who possess it only)
• One photo

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Regarding the Special Permanent Resident Certificate (formerly Foreign Resident Registration Certificate)

As of July 9, 2012, the foreign resident registration certificate you hold will be regarded as a "Special Permanent Resident Certificate" and can continue to be used for the time being after the new system is implemented. However, you will need to change it to a Special Permanent Resident Certificate by the specified date below.
For details on the procedure, please see "Application for Renewal of Special Permanent Resident Certificate."

Expiration Date

• Persons under 16 years old as of July 9, 2012
  Until the 16th birthday
• Persons aged 16 and over as of July 9, 2012
  • Persons whose "next confirmation (replacement) application deadline" arrives by July 8, 2015
    Until July 8, 2015
  • Persons whose "next confirmation (replacement) application deadline" arrives on or after July 9, 2015
    Until the birthday marking the start of the next confirmation (replacement) application deadline

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Application for Reissuance Due to Loss, etc.

If you lose your Special Permanent Resident Certificate (including deemed Special Permanent Resident Certificate) due to loss, theft, destruction, or other reasons, please apply for reissuance within 14 days from the date you became aware of the fact.

Applicant

• Persons aged 16 and over - Self
• Persons under 16 years old and relatives living together who are 16 years old or older (father or mother, or other relatives living together)

There may be cases where applications can be made through other agents or intermediaries, so please contact the Citizen Affairs Division for details.

Items to Bring

• Valid passport (for those who possess it only)
• Photo 1 (For those aged 16 and over only)
• Official documents such as lost property report certificates, theft report certificates, and disaster certificates issued by the police chief and fire chief.

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Application for Reissuance Due to Damage, etc.

If the Special Permanent Resident Certificate (including the deemed Special Permanent Resident Certificate) is significantly damaged or soiled, you can apply for reissuance.

Applicant

• Persons aged 16 and over - Self
• Persons under 16 years old and relatives living together who are 16 years old or older (father or mother, or other relatives living together)

There may be cases where applications can be made through other agents or intermediaries, so please contact the Citizen Affairs Division for details.

Items to Bring

• Special Permanent Resident Certificate or Deemed Special Permanent Resident Certificate (Former Alien Registration Certificate)
• Valid passport (for those who possess it only)
• One photo (for those aged 16 and over only)

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Application for Reissuance Due to Exchange Request

Even if it is not due to damage or other reasons, you can apply for reissuance if you wish to exchange your Special Permanent Resident Certificate. A fee of 1,900 yen is required, so please bring revenue stamps (purchased at post offices, etc.) when receiving the certificate.

Applicant

• Persons aged 16 and over - Self
• Persons under 16 years old and relatives living together who are 16 years old or older (father or mother, or other relatives living together)

There may be cases where applications can be made through other agents or intermediaries, so please contact the Citizen Affairs Division for details.

Items to Bring

• Special Permanent Resident Certificate
• Valid passport (for those who possess it only)
• One photo (for those aged 16 and over only)
• Revenue stamps (Please bring them when you receive)

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Changes to Information Other Than Address Change

If there are any changes to "Name", "Date of Birth", "Gender", or "Nationality/Region", please submit an application for changes to the Special Permanent Resident Certificate at the Citizen Affairs Division on the first floor of City Hall within 14 days.
In the future, the Minister of Justice will issue a new special permanent resident certificate displaying the updated information through our city, and the special permanent resident certificates currently held must be returned to the Ministry of Justice through our city in principle.

Applicant

• Persons aged 16 and over - Self
• Persons under 16 years old and relatives living together who are 16 years old or older (father or mother, or other relatives living together)

There may be cases where applications can be made through other agents or intermediaries, so please contact the Citizen Affairs Division for details.

Items to Bring

• Special Permanent Resident Certificate or Deemed Special Permanent Resident Certificate (Former Alien Registration Certificate)
• Valid passport (for those who possess it only)
• Documents certifying that changes have occurred
• One photo (for those aged 16 and over only)

Available Procedure Dates

8:30 a.m. to 5:00 p.m. on weekdays when the office is open

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