Seal Registration Overview

The seal registration certificate is an important document required for real estate registration, vehicle registration, and other procedures.
To prevent unauthorized registration and misuse by others, it is a principle that the individual must apply for seal registration directly at the counter. In unavoidable cases, an agent can also apply for seal registration, but a letter of authorization is required.

People Who Can Register a Seal

Residents registered in Inagi City can register one seal per person.
Caution Persons under 15 years old or those without the capacity to make decisions cannot register.

Unregisterable Seals

• The size of the seal impression is either smaller than a square with a side of 8 millimeters or exceeds a square with a side of 25 millimeters.
• Names, surnames, and aliases that are not represented by any combination of those registered in the Basic Resident Register (Certificate of Residence)
• Items already registered by members of the same household
• Items other than name, such as occupation and qualifications
• Unclear seal impressions or those where the characters are difficult to distinguish
• Items that are prone to deformation, such as rubber stamps
• Other seals that are not suitable for registration

How to Apply by Yourself

Necessary Items

• Registered Seal
• Identity verification documents issued by government agencies with a photo (any of the following 1 to 8, valid within the expiration date)

1. Driver's License
2. Passport
3. Basic Resident Registration Card with a photo (Juki Card)
4. My Number Card (Individual Number Card)
5. Disability Certificate
6. Other identification certificates, permits, licenses, etc. issued by government offices that have a photo attached and are embossed, perforated, or stamped with an official seal.
7. Residence Card or Special Permanent Resident Certificate
8. Certificate of Guarantee for Those Who Have Already Registered Their Seal in Tokyo
   (The warranty certificate can be downloaded from the "Application Form for Seal Registration and Certificates" page. It is also available at the Citizen Affairs Division counter and the Hirao Branch Office and Wakabadai Branch Office.)

• Forms for Seal Registration and Certificates

Notice If the guarantor resides in Tokyo outside of Inagi City, it is necessary to attach the guarantor's seal certificate (issued within the last 3 months).

Method to Verify Identity

If you bring documents to verify your identity

Registration is complete once your identity has been verified by any of the methods from 1 to 8 above.
Seal registration card and seal registration certificate can be issued on the same day.

If you do not have the documents corresponding to items 1 to 8 above (those who bring a Health Insurance Card, Pension Booklet, etc. fall under this category)

1. To confirm the registrant, we will send the "Inquiry and Response Form" to your home by mail with no forwarding.
2. Please bring the "Inquiry and Response Form" filled in the response section and the following items within 30 days from the date of application registration.
   • When the person brings the response form
     Please bring one of the following documents.
     9. Health Insurance Card
     10. Pension Book (Certificate)
     11. Employee ID (Student ID) with attached photo
     12. Other documents that can verify identity
   • When a representative brings the response document
     Please bring a document that can verify the identity of the agent themselves [any one of the documents listed from 1 to 12 above].

How to Apply Through a Proxy

Same-day registration (issuance of seal registration certificate (card) and seal registration certificate on the same day) is not available.

Necessary Items

• Registered Seal
• Power of Attorney
• Documents that can verify the identity of the agent themselves (such as a driver's license)

Method to Verify Identity

1. To confirm the registrant, we will send the "Inquiry and Response Form" to your home by mail with no forwarding.
2. Please bring the "Inquiry and Response Form" filled in the response section and the following items within 30 days from the date of application registration.
   • When the person brings the response form
     Please bring one of the documents listed in items 9 to 12 above.
   • When a representative brings the response document
     Please bring a document that can verify the identity of the agent themselves [any one of the above 1 to 12].

Regarding Re-registration

When requesting a seal registration certificate, you need to present your seal registration card.
If you lose your seal registration card, you will not be able to request a seal registration certificate, so you need to go through the re-registration procedure. Also, if you want to change the registered seal, re-registration is required.
Note: "Seal re-registration" means canceling a registration once and then registering again. The re-registration follows the same procedure as a new registration. (See above)

• Note 1 A re-registration fee of 300 yen for reissuance of the seal registration certificate is required.
• Note 2 The procedure by an agent requires a power of attorney, just like during new registration.

• Forms related to Power of Attorney
  Application Form Download Page

Application Reception Location

• Citizen Affairs Division, 1st Floor, City Hall
• Hirao Branch Office
• Wakabadai Branch Office (i Plaza 1st Floor)

Available Procedure Dates

Open on weekdays from 8:30 AM to 5:00 PM
Note: On holiday opening days, the hours are from 8:30 AM to 11:45 AM and from 1:00 PM to 5:00 PM
Notice: The City Hall is the only place open on holidays.

Important Information (Regarding the Issuance of Seal Registration Certificates)

• When obtaining a seal registration certificate at City Hall or a Branch Office, please be sure to bring your seal registration certificate (orange card). It cannot be issued with a My Number Card.
• To obtain a seal registration certificate (convenience store issuance service) at a convenience store, a My Number Card (with a user electronic certificate) is required.

• Convenience Store Issuance Service [Certificate of Residence Copy, Seal Registration Certificate, Taxation (Non-Taxation) Certificate]